NRA Annual Meetings | Exhibitor FAQs

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EXHIBITOR FREQUENTLY ASKED QUESTIONS

What are the Show hours and dates?

In 2019, the Lobby Exhibits are open and the National NRA Foundation Banquet & Auction is held on Thursday, April 25. The Exhibit Hall and other special events are open Friday, April 26 through Sunday, April 28.

 

EXHIBIT HALL HOURS:

Friday, April 26: 9:00am-6:00pm

Saturday, April 27: 9:00am-6:00pm

Sunday, April 28: 10:00am-5:00pm

Who can attend the NRA Annual Meetings and Exhibits?

The NRA Annual Meetings and Exhibits is open to all NRA members (and immediate family), uniformed military, law enforcement and organized youth groups. Non-members may join NRA on-site to gain entry in to the Show.

Where is the 2019 NRA Annual Meeting s & Exhibits located?

The NRA Annual Meetings and Exhibits is taking place at the Indiana Convention Center in Indianapolis.

100 S Capitol Ave, Indianapolis, IN 46225 

When are move-in dates and times?

Exhibitor Move-In begins Tuesday, April 23, and ends Thursday, April 25.

Tuesday, April 23: 1:00pm-6:00pm

Wednesday, April 24: 8:00am-6:00pm

Thursday, April 25: 8:00am-6:00pm

  (POV ONLY: 8:00am-2:00pm)

What are move-out dates and times?

Exhibitor Move-Out begins Sunday, April 28 and ends Tuesday, April 30.

Sunday, April 28: 5:30pm-10:00pm (POV ONLY)

Monday, April 29: 8:00am-5:00pm

Tuesday, April 30: 8:00am-5:00pm (By appointment only)

What is provided with my booth?

Backwall Drape: Red / White / Red
Sidewall Drape: Red
Facility Carpeted: No
Aisle Carpet Color: Main Aisles: Blue Jay 
- Collectors Aisles: Black 
- Outfitter Aisles: Pepper
(1) Booth ID Sign

How does POV move-in work?

At the NRA Annual Meetings & Exhibits, there are two types of onsite move-in; traditional material handling, and POV.  Material Handling is the unloading of exhibit materials.  It includes delivery to your booth from the docks, handling of empty containers, and removal of materials from your booth for reloading onto your outbound carrier for a fee.  It is an essential service for many large exhibits and is provided by our general service contractor, GES. However, many of our smaller exhibitors may find this service expensive and unnecessary, especially when their material can fit in their own vehicle and be easily carried by hand! POV Move In is designed to allow smaller exhibitors to quickly and efficiently move in without competing with large commercial vehicles at the docks or incurring extraneous labor costs.  To qualify for POV Move In, you must be driving a vehicle weighing under one ton, (pickups, vans and SUVs all qualify,) and you must be able to empty your vehicle in 20 minutes.

We gave you a basic run-down of POV Move In in the Bulletin.  But it can be confusing for exhibitors who have never experienced it! Here is some more information:

  • 20 minutes MEANS 20 minutes: the KBHCC takes this time limit very When you arrive at the Dock entrance, the Dock Captain will record your vehicle information along with the time you arrived. If you have not cleared the docks by the end of your dock window, Dock security will write you a ticket and you will incur a fine.
  • Bring your own cart: There will not be general use dollies and carts for you to use. If you need a cart or assistance unloading, GES will provide cartload service to your booth for $79.50 per load.
  • POV is a popular choice: Because of this, move-in can take time; but don’t worry! We will be there all day, making sure you have the resources you need for a great show.

How do I order badges?

Badges can be ordered online through the Badge Order Site available in your Exhibitor Dashboard January 2019.

How do I update my online Directory Listing?

Click on Exhibitor Login under the Exhibit Menu and enter your company-specific password. 

Forgot your password? You can find it on the bottom of your invoice or have it resent by clicking here.

Does my booth comply with the Rules and Regulations?

To make sure, click here.

What is the firearms display and safety policy?

To read our Firearms Display and Safety Policy, click here.

How do I book my hotel?

You can find great hotel rates with NRA Housing by clicking here

Who are the main contractors? What do they provide?

Global Experience Specialists (GES) is the Official Service Contractor for the Show, providing material handling, furniture rental, carpeting, labor and more.

The Convention Center provides electricity.

Smart City provides telephone and internet.

CMT can provide booth greeters, product demonstrators, interpreters, and more! 

You may browse these services in the Exhibitor Manual, which will be posted in your Exhibitor Dashboard in January 2019.

What if a non-official Contractor contacts me? Can I use them?

Companies not selected by the NRA may reach out to you in order to solicit your business. This is happening most aggressively with housing companies. Please note that NRA Housing (ConferenceDirect) is our exclusive housing provider.   If you provide your credit card information to any other unauthorized vendors, your card may be charged, but you may not have a reservation when you arrive in Indiainapolis.

What is Material Handling?

Material Handling is the moving of materials from point A to point B. Whether your materials are sent in advance to the Service Contractor's warehouse or directly to Show site, they still need to get to your booth after the carrier drops them off. Paying for handling entitles you to have your freight brought to your booth from the loading dock, empty containers stored during the Show, empty containers returned to your booth at the close of the Show, and your freight carried back to the loading dock and loaded onto the carrier at the conclusion of the Show. Then you arrange for a carrier to pick up your exhibit materials for transport to the next destination. There is usually a 200 pound minimum per shipment charge for material handling. 

What can GES do for me?

GES is our general service contractor and they can do it all! 

  • Provide additional furnishings
  • Request audio visual services
  • Provide labor to assist move in or to erect your display
  • Track shipments
  • Verify order fulfillment
  • Answer questions regarding outbound bills of lading
  • Schedule outbound shipping through GES Logistics
  • Review order confirmations and billing
  • Remove empty crates (these should be labeled with an “EMPTY” sticker, found at the GES Service Desk as soon as they have been unpacked to keep the aisles clear and allow carpet installation.

Questions for GES? Please call them directly at 800-801-7648

How can I donate an item to the National NRA Foundation Banquet and Auction?

If you are interested in donating an item or service to the NRA National Foundation Banquet, please contact Megan McConnell at mmcconnell@nrahq.org

Want To Know More 

Contact us at 866-343-1805 or email shows-exhibits@nrahq.org for more information.

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NRA Annual Meetings & Exhibits

A celebration of freedom featuring acres of exhibits, premier events, educational seminars and workshops, and fun-filled activities.